Registrar and Records

The Office of the Registrar coordinates all processes involved with the registration of classes. The office offers a variety of services including transcript evaluation and disbursement, degree confirmation and graduation, catalog production, academic standing determination, residency appeals, and athletic eligibility assessment. 

Verification of Enrollment and Degree Completion

LCSC has delegated the National Student Clearinghouse as the primary source of student enrollment and degree completion verification for third parties seeking this information.

Registration

By registering for classes, a student incurs a legal obligation to pay tuition and fees. Regardless of whether a student pays tuition and fees with cash, personal check, credit card, financial aid or by some other means, it is the student’s responsibility to satisfy this financial obligation by the payment due date established by the college. This debt may be canceled only if the student officially withdraws from the college before the first official day of the semester. If a student withdraws on or after the first official day of the semester, the college’s refund policy applies (see Controller’s Office section).

Any person attending a class must be a registered student. The college is not obligated to add students into a course if they attend courses without having paid tuition/fees.

Degree-seeking students must meet with their advisor to select courses for future semesters. Once degree-seeking students have met with their advisor, the advisor will electronically allow the student to register through the fifth day of the semester via WarriorWeb. Advance registration is the second full week of November and the thirteenth week of spring semester.  Only currently attending students may participate in Advance Registration.  Students returning after a hiatus will be allowed to register via WarriorWeb during open registration once they are released by an advisor.

Registration Changes

The last day to register or add classes without instructor approval is the fifth day of the term for full-term classes (pro-rated for shorter classes). Between the fifth day and tenth day, students must secure the instructor’s signature on an add/drop form to enroll in a class. Between the eleventh day and the Thursday before finals week, students must secure the instructor and Division Chair's signatures on an add/drop form to enroll in a class. This add/drop form must be brought to the Office of Admission/Registrar for processing. Students making their initial registration for the semester during the late registration period will be assessed late registration and late payment penalties.

Withdrawal

The withdrawal deadline, whereby students earn a "W" on their transcript, is the Thursday before Advance Registration for full-term classes. Dropping a class after this date requires a petition appeal to the Petition Committee. 

Students seeking to withdraw from a course after the deadline (through the petition process) must secure a signature from the faculty member who taught the course, as well as their Division Chair, before turning the form into the Petition Committee for a final decision. Neither LCSC faculty nor staff will normally initiate the withdrawal of a student on the basis of non-attendance.

Schedule changes are the responsibility of the student, with failure to officially withdraw or change enrollment constituting sufficient cause to receive a grade of “F” in the class.

Receiving a "W" on a transcript is a permanent notation indicating withdrawal from a course; it does not affect a student's GPA.  Because it is an official part of the student record, it cannot be removed from the transcript or altered in any way.

Students, who wish to withdraw from summer classes, must adhere to the Summer "drop" deadlines posted on the Academic Calendar.

Total Withdrawal From All Semester Courses

Students withdrawing from all enrolled courses (total withdrawal from college) at any time must initiate withdrawal by logging on to WarriorWeb and submitting a Total Withdrawal Form. Students seeking to totally withdraw from all courses after the deadline (through the petition process) must secure signatures from EACH faculty member and EACH Division Chair from each class enrolled in before forwarding the petition form to the Petition Committee. A grade of “W” will be entered on the permanent transcript for each course. Students who fail to complete the official withdrawal process will be considered enrolled and will be graded accordingly. Neither LCSC faculty nor staff will normally initiate the withdrawal of a student on the basis of non-attendance, unless the student is medically incapacitated or a harm to himself/herself or others.

A student may not totally withdraw from all courses in a term if any of the classes in the respective term have been graded. Students who have totally withdrawn from all courses for a term will not be allowed to register for any subsequent classes in the same term.

Receiving a "W" on a transcript is a permanent notation indicating withdrawal from a course; it does not affect a student's GPA.  Because it is an official part of the student record, it cannot be removed from the transcript or altered in any way.

Involuntary Administrative Student Withdrawal

The college may choose to invoke the Involuntary Administrative Student Withdrawal Policy, which allows college administrators to either temporarily or permanently involuntarily withdraw a student from the college and/or Residence Life facilities, if it is determined that a student:

  • Engages, or threatens to engage, in behavior which poses a danger of causing physical harm to self or others, and/or
  • Engages, or threatens to engage, in behavior which would cause significant property damage, which directly or substantially impedes the lawful activities of other members of the college, and/or
  • Demonstrates an inability to satisfy personal needs (nourishment, shelter) such that there is reasonable possibility that serious physical harm or death might occur within a short period of time, and/or
  • Otherwise commits a violation of the college’s Student Code of Conduct and lacks the capacity to comprehend and participate in the college’s disciplinary process, and/or
  • Commits a violation of the college’s Student Code of Conduct and did not understand the nature or wrongfulness of the conduct at the time of the offense.

Incapacitated Student Withdrawal

When a college official is made aware that a currently-enrolled student has become incapacitated due to injury or illness, and the Registrar receives written confirmation of such from a medical doctor, the Registrar shall initiate a total withdrawal on the student’s behalf.

Withdrawal From a Single Course

Students withdrawing from one or more courses before the deadline must initiate withdrawal by completing an add/drop form, which may be obtained from the Office of Registrar A grade of “W” will be entered on the permanent transcript for each course dropped. Students who fail to complete the official withdrawal process will be considered enrolled and will be graded accordingly.

Receiving a "W" on a transcript is a permanent notation indicating withdrawal from a course; it does not affect a student's GPA.  Because it is an official part of the student record, it cannot be removed from the transcript or altered in any way.

Pre-Requisite Requirements

Students are required to meet course pre-requisites as stated in the course description (see Course Description section). Failure to do so will result in dis-enrollment from the course. Students are allowed to pre-register in a requisite course if they are currently enrolled in the pre-requisite course. If students fail the pre-requisite course, they are dis-enrolled from the requisite course. Students can be dis-enrolled up to two days before a term begins.

Auditing

Students may choose to audit a course; however, no credit is earned for completing audited courses, nor do credits for audited courses count toward financial aid, graduation, or completion of degree requirements. All audited courses are graded as "AU" and do not affect GPA. All auditors must officially enroll, pay regular fees, and indicate audit status by the 10th day of the semester. Students may not audit a course after the tenth day deadline (also the last day to add/drop a course). Auditing is not allowed in Career-Technical programs.

Repeated Courses

Students may repeat courses in which they were previously enrolled. Credit is usually allowed only once, and the GPA will reflect the most recent repeated grade. While the original course and grade remain on the permanent transcript, they are not used to calculate the cumulative GPA. Courses that may be repeated, for credit, are designated in their respective course description.

Math Core Requirement for Transfer Students

Students must earn within .99/credit of the credit requirement for specific core areas. For example, the Math Core requirement (as of the 09-11 catalog) is 3 credits, so the minimum credit requirement is 2.01.

  • Students who transfer in the equivalent of MATH-147, MATH-147A or MATH-147B, MATH-253 or MATH-257 are considered Math Core complete if the transfer course was at least 2.01 credits.
  • Students who have previously attended, or are currently attending LCSC, and who have not transferred in any Math Core courses (and they choose to use MATH-147A, and MATH-147B to fulfill the Mathematical Ways of Knowing Core requirement) must complete BOTH MATH-147A &MATH-147B to be considered Math Core complete.
  • Transfer students who graduate from a catalog prior to 09-10 (when the math requirement was 4 credits) must earn at least 3.01 Math Core credits to be considered Math Core complete. If they have not earned at least 3.01 credits, they must submit a Gen-Ed Substitution Petition requesting to be considered Math Core complete with less than 3.01 credits.

No Final Exam Week

No final exams may be given during this week. Final exams are only to be given during specific times as specified in the instructional calendar (www.lcsc.edu/registrar). Classes shall continue to meet according to their regular schedule.

Final Examinations

Final examinations are scheduled during the last week of each semester for all students. As a matter of college policy, individual students are not permitted to take early final examinations. Final examinations for the following mathematics courses are at a day/time other than those listed on the Course Final Examination schedule:MATH-015, MATH-023, MATH-025, MATH-108, MATH-123, MATH-130, MATH-147, MATH-147A, MATH-147B, MATH-170MATH-253. Please consult your instructor for more details.

Course Numbering

Courses numbered 001-099 are considered non-collegiate level (remedial/developmental). These courses are not used to satisfy graduation or degree requirements and are not used in calculating cumulative, term, or graduation GPAs. Courses numbered 100-299 are classified as lower division. Those numbered 300-499 are classified as upper division. The first digit of the course number generally indicates class level for which the course is intended. Students usually are not encouraged to take courses more than one year above their class standing.

Credits and Load (Overload)

Students wishing to register for 20-25 credits in one academic term must have an approved add/drop slip with advisor's signature(s) to do so. There is an additional fee for each credit of 20 or more. Students wishing to take 26 or more credits in one academic term must petition to do so.

Full- and Part-Time Status

The number of credits that a student is enrolled in determines full-time or part-time status. Full-time status required for on campus employment, eligibility for student office, financial aid and veteran benefits, is defined as enrollment in 12 or more semester credits. Students attending college who are certified to receive benefits from the “GI Bill” or any veteran benefits programs, are expected to carry loads adequate to constitute the normal progress toward a degree or completion of their technology training program. Full-time status, in terms of fee payment, is defined as enrollment in 12 or more credits per term which includes all credits. Part-time students, in terms of fee payment, are those carrying no more than 11 credits in a given semester. Part-time students may not be eligible for all student body privileges.

Class Level (Class Standing)

Completed Credits Standing
0-25Freshman
26-57Sophomore
58-89Junior
90+Senior

Students who attend after earning a baccalaureate degree will be designated as post-baccalaureate (PB).

Petition Forms

(for Exceptions to College Policy)
Students seeking exceptions to college policy must submit a petition form to the Career & Technical Education Office (MTB 101). Items for which students may petition include, but are not limited to, financial aid appeals, late adds, late drops and late total withdrawals, credit overloads (26+), General Education substitutions/waivers, and other miscellaneous issues. Students may obtain petition forms from the Office of Admissions/Registrar, or at www.lcsc.edu/registrar. The Chair of the Petition Committee will correspond with students in writing following a decision by the committee.

Individualized Study Definitions

Directed Study (DS) ... Course numbers 190, 290, 390, 490   Directed Study courses allow students to pursue a special interest in an area not covered by a regularly offered course. Directed Study courses are also used by students who are not able to attend a regularly scheduled course, however students may not enroll in a Directed Study course during a term when the course if offered. Students are required to attach a syllabus of the course with the application form.

Internship (IN)... Course numbers 194, 294, 394, 494   Internship (also called co-op, clinical, or field experience): credit for approved work-based experience that is specific in nature and generally follows completion of foundational didactic coursework. Internship experience can be characterized by independent work in an organization or agency that leads to achievement of measurable student learning outcomes or objectives. An internship generally lasts one or more semesters and may be paid or unpaid. College faculty supervise and evaluate student performance in the internship. Letter or pass/ fail grade may be assigned.

Practicum (PR)... Course numbers 195, 295, 395, 495    Practicum credits are approved work-based experience characterized as primarily observational, exploratory, and/or job shadowing in nature. Practicum is generally unpaid. College faculty supervise and evaluate student performance in the practicum experience. Letter or pass/ fail grade may be assigned.

Research Assistantship (RA) ... Course numbers 199, 299, 399, 499     Student Research Assistantship is an appointment which may be provided to a student in good standing who performs personal research, and/or who assists others performing research that is relevant to the student’s academic goals.

Service Learning (SL) ... Course numbers 193, 293, 393, 493     Service Learning enhances learning and fosters civic responsibility through active involvement in academically-based community service. Students engage in Service Learning projects with the guidance of college faculty and in coordination with the Community Warriors Student Volunteer Center. See the Community Program section for more information on Service Learning.

Regarding all of the individualized study options:

  • Students wishing to enroll in these types of courses must complete the application form which is provided in the Division Offices or from the Registrar’s Office.
  • Students must acquire all required signatures on the application form before submitting it to the Registrar’s Office for processing.
  • Students must have a minimum of a 2.0 cumulative GPA to enroll.
  • Students are limited to 12 credits of individualized study in one semester.
  • Students are limited to 24 credits of individualized study that will apply toward fulfilling graduation requirements.
  • Student transcripts with courses listed above will have the respective two- letter prefix attached to the title of the course.

Challenge Examinations

Under guidelines approved by each division, currently enrolled, degree-seeking students may challenge courses in which they believe there has been substantial prior learning. Information regarding courses which may be challenged is available in each division office. Students wishing to challenge a course may do so by completing a Petition to Challenge a Course form. This form is available from the Office of Admission/Registrar. The fee for filing this form is $50, plus $10 per credit. There is no limit on the number of credits a student may challenge. The following criteria must be met:

  1. The exam must be in a course offered by the college for degree credit.
  2. The student shall not have received credit in a more advanced course in the subject for which the course petitioned for is a pre-requisite.
  3. No exam will be approved during the final semester before qualifying for a degree.
  4. No exam will be allowed for courses in which the student is presently enrolled, has previously audited, has previously failed, or has received credit via another means of credential assessment.
  5. The student shall first submit evidence of his/her knowledge of the course to the instructor concerned. If the student receives the approval of the instructor, the student may petition the appropriate Division Chair for permission to take the exam. After receiving the chair’s approval, the student pays the exam fee to the cashier and returns the form to the instructor. The instructor will administer the exam, note the outcome on this form and distribute copies to the Office of Admission/Registrar, Human Resources Office, the instructor, and the student.
  6. No more than 75% of a degree or certificate may be completed through completing challenge exams.
  7. Challenge courses are graded with the following grades: A, A-, B+, B, B-, C+, C, C-, P or not transcribed at all. Challenge credits will be posted to students’ transcripts in the term in which they completed the exam and will be designated with a “CE” prior to the course title.

International Baccalaureate Diploma Programme

The International Baccalaureate (IB) offers high-quality programs of international education to a worldwide community of schools. The Programme helps develop the intellectual, personal, emotional, and social skills to live, learn, and work in a rapidly globalizing world. The IB Diploma Programme is a comprehensive, internationally recognized curriculum and assessment system for students in their last two years of secondary school. Students must ask a Diploma Programme coordinator to submit a transcript request to the IB on the student's behalf. Transcripts should be sent to the Registrar for evaluation of any LCSC equivalent courses. See the chart (at the end of this section) with the required scores for transfer of IB scores equivalent to LCSC courses.
 

Exam Minimum Score: Higher Minimum Score: Standard Credits Awarded LCSC Equivalent
Anthropology563ANTH-102
Art (Visual-part A studio)563ART-291
Art (studio-part B research)563ART-100
Biology568BIOL-180, BIOL-181
Business553BUS-101
Chemistry568CHEM-111, CHEM-112
Computer Science554CS-111
Environmental Systems544BIOL-100
Economics556ECON-201, ECON-202
English566ENGL-101, ENGL-150
Geography563GEOG-102
History (Civilization)566HIST-101, HIST-102
History (US)566HIST-111, HIST-112
History (Africa)563HIST-333
History (Asia)563HIST-370
History (Europe)566HIST-454, HIST-456
Information Technology553BUS-355
Mathematics443MATH-143
554MATH-147
664MATH-170
Mathematical Studies554MATH-137
Further Mathematics444Elective Credit
Music565MUS-110 (2 cr.), MUS-291 (3 cr.)
Philosophy553PHIL-101
Physics568PHYS-111, PHYS-112
Psychology566PSYC-101, PSYC-385
Spanish568SPAN-101, SPAN-102
Theatre566THEA-101, THEA-211

Military Credit

Students who have served in the military may receive credit for their military education/experience. Students seeking military service credit may request an evaluation of their military education and experience after they have earned at least three credits at LCSC. Students seeking such an evaluation must request an official military transcript be sent to the Registrar. A student may have up to 32 military credits transferred. The Registrar will only transfer in credits as a block total and may only transfer in 50% of the 32 credits (or 16) as block credits. Students wishing to transfer in the remaining 16 credits must equate these credits to actual LCSC courses via written recommendation from their advisor to the Registrar.

Family Educational Rights and Privacy Act

A variety of records are created and maintained by the college for students as they progress from admission through graduation. Such records are the property of LCSC and do not belong to the student.

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a Federal law which states (a) that a written institutional policy must be established and (b) that a statement of adopted procedures covering the privacy rights of students be made available.  The law provides that the institution will maintain the confidentiality of student education records.

DEFINITIONS:

  1. Education records:  Records, in any media, that are directly related to a student and maintained by Lewis-Clark State College (LCSC) or by a party acting for the institution.
  2. Student:  Any individual who is enrolled in a LCSC credit or non-credit course on the first day of the course.

Records NOT protected by FERPA include:

  • records of instructional, administrative, and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute

  • records maintained by College security/law enforcement unit

  • records of employment which relate exclusively to individuals in their capacity as employees (records of students employed by the College as a result of their status as students are education records, e.g. work-study)

  • records created, or maintained by a physician, psychiatrist or other recognized professional acting in his or her professional capacity (including counseling and health records)

DIRECTORY INFORMATION:

Lewis-Clark State College considers the following Directory Information and WILL release this information WITHOUT the written consent of the student.

  • Student name
  • Address listings
  • Telephone listings
  • Photograph
  • E-mail address
  • Dates of attendance
  • Enrollment status
  • Class level
  • Previous colleges attended
  • Major/minor field of study
  • Degree types and dates
  • Club and athletic participation records
  • Height and weight of members of athletic teams
  • Scholarships Awarded
  • College Leadership Position
  • High-School attended/hometown
  • Satisfactory academic standing/ honor roll or other recognition lists

NON-DIRECTORY INFORMATION:

Lewis-Clark College considers the following Non-Directory Information and therefore will NOT release this personally identifiable information without the student’s written consent. 

  • Date of birth/age
  • Social security number
  • Student ID number
  • Class schedule/roster
  • Unsatisfactory academic standing
  • Grades
  • GPA (term and cumulative)
  • Transcript
  • Gender
  • Credits (term and cumulative)

Student consent must be obtained before disclosing non-directory information, with some exceptions. Any information not defined explicitly as directory information is considered non-directory information. FERPA permits disclosure of non-directory information without student consent in circumstances outlined below:

  • School faculty and staff who have a need to know to fulfill their official responsibilities.
  • Other schools to which a student is transferring.
  • Accrediting organizations.
  • Organizations doing certain studies for or on behalf of the College.
  • Appropriate parties in connection with financial aid to a student.
  • Records can be released to parents of an eligible student if the student is a dependent for IRS tax purposes (except for health or counseling records which will not be disclosed without student consent or as required by law).
  • Certain government officials in connection with local, state or federally-supported education programs.
  • Individuals who have obtained court orders or subpoenas.
  • Faculty and school officials who have a need to know concerning disciplinary action taken against a student.
  • Persons who need to know in cases of health and safety emergencies when necessary to protect the health and safety of the student and/or others.
  • State and local authorities to whom disclosure is required by state laws.

As of January 3, 2012, the U.S. Department of Education's FERPA regulations expanded the circumstances under which education records and personally identifiable information (PII) contained in such records, including Social Security number, grades, or other private information, may be disclosed without student consent.

First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may be allowed to disclose student records and PII to a third-party designated by a Federal or State Authority to evaluate a federal or state supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution.

Second, Federal and State Authorities may be allowed access to education records and PII to provide researchers performing certain types of studies, with information; in certain cases even when LCSC objects to or does not request such research. Federal and State Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without consent, PII from student education records, and they may track a student’s participation in education and other programs by linking such PII to other personal information about a student that they obtain from other federal or state data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

FERPA gives certain rights to parents regarding their children's educational records at the primary and secondary level. These rights transfer to the student upon reaching 18 years of age or attending any school beyond the secondary level.

Under FERPA a student does not have a right to access and review certain records including:

  • Financial information submitted by parents.
  • Confidential letters and recommendations placed in the student's file before 01/01/75.
  • Confidential letters, etc., associated with admissions, employment, job placement or honors to which a student has waived rights of inspection and review.
  • Educational records containing information about other students such as grades, test scores, etc.

The Solomon Amendment requires colleges and universities to release information regarding enrolled students to the military for recruitment purposes.  Students may restrict disclosure to the military by restricting all disclosure of personal information.

Students may submit a “Directory Information Restriction Request” form to the Office of the Registrar to prevent directory or non-directory information from being released.  Placing a full Non-Disclosure hold on student records will cause any and all future requests for contact information from LCSC persons, on non-essential matters, and from non-institutional persons and organizations, including scholarship organizations, prospective employers, and transcript request, etc., to be denied.   The restriction will remain in place even after students have stopped attending or have graduated from Lewis-Clark State College and will only be removed if rescinded in writing by the student.

STUDENT RIGHTS:

FERPA affords students certain rights with respect to their education records. These rights are:

  1. The right to inspect and review the student's education records within 45 days of the day the College receives a request for access. Students should submit to the registrar, dean, head of the instructional division, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request an amendment of a student's education record that the student believes is inaccurate or misleading. Students should ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record; clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally-identifiable non-directory information contained in a student’s education records, except for those disclosures permitted under FERPA. FERPA permits disclosures of education records to school officials with legitimate educational interests. A school official is defined as a person employed by the College in an administrative, supervisory, academic, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); or a person assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Lewis-Clark State College to comply with the requirements of FERPA.

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4604

STUDENT SCHEDULES:

The Office of the Registrar will not release class schedules or locations for any student.  In the event that a student needs to be contacted, a message will be delivered to the student.  However, this will only be done in emergency situations where the health and/or safety of an individual are of concern.  It is the responsibility of all students to make available their whereabouts to parents, children, spouses or anyone else they deem appropriate.

COMMUNICATING WITH STUDENTS ABOUT THEIR RECORDS

When talking to students about their records, LCSC staff must make a reasonable attempt to verify that students are who they claim to be. This applies to in-person, phone and e-mail exchanges. An exception exists for inquiries received from an LCSC e-mail account.

  • In-person: Before divulging information about a student's record, staff should ask for photo ID from that student. If the student does not have photo ID, staff should ask the student for at least one of the following: Student ID, SSN, birth date, phone number, or address. Staff who remain unsure about a student's identity should ask for answers to a combination of the above.
  • LCMail: Since students must use their usernames and passwords to access their LCMail accounts, LCSC student e-mail is considered "secure" by the institution. Staff can assume that inquiries received from a student's LCMail account are from the student. No further verification is needed.
  • Other E-mail or Phone: Before divulging information about a student's record, staff should ask the student for one of the following: Student ID, SSN, birth date, phone number, or address. Staff who remain unsure about a student's identity should ask for answers to a combination of the above.

The Office of the Registrar is the primary contact for all student information inquiries. 

Third Party Request of Student Information Policy

This policy reflects LCSC’s requirements regarding release of information as per the Freedom of Information Act. Since LCSC is not a federal agency, the college is not subject to the provisions of the Freedom of Information Act. However, LCSC is subject to the Idaho Public Records Act. Non-directory student information, as defined in LCSC’s Data Privacy Policy, is exempt from disclosure under the provisions of the Idaho Public Records Act. Persons requesting LCSC student information from the Office of Admission/Registrar must:

  1. Identify purpose of the request (i.e., what does the requesting person intend to do with the data provided).
  2. Request student information in writing, signed and dated by the requestor. The request must include the requestor’s contact information such as address, phone number, and email address, in the event clarification about the requested data is necessary.
  3. List the exact data being requested (i.e. names, majors, class level, etc.).1
  4. Attest, in writing, that the requested information will not be forwarded, nor reproduced in any way to any other person or organization.2
  5. Pay a fee of $1.00 per page of requested information. This fee must be paid to the Office of Admission/Registrar prior to the student information being released. Solomon Amendment requests will be charged $0.10 per name.
  6. The Office of Admission/Registrar will only release information in hard-copy (i.e. no data will be attached to an email and electronically sent).

Grades

To calculate the grade point average (GPA), multiply the number of credits by the grade point value of the letter indicated. Thus, a 3-credit course with a grade of B (3) is assigned 9 points. The GPA is the result of dividing the total number of grade points by the total number of graded semester credits. Grades preceded with an asterisk are assigned for developmental courses and are not used to calculate GPA.

Grades of A, A-, B+, B, B-, C+, C, C-, D, P, and S are considered passing; however, grades of C-, D+, D, U, P, and S may not be acceptable in meeting certain requirements. Students should consult with their advisors about these grades. S, NC and U grades are used in certain courses designated by the college (see course descriptions). Courses so designated may not yield any other grade.

If a course is so designated, a student may choose P/F grading as an option at the time of registration or during the add/drop period. To earn a Passing grade, student’s work must be at a grade of C- or higher; a D+ or lower will earn a Failing grade. This is the only grading option available for some courses. General Education Core courses MAY NOT be graded with “P” grades, with the exception of General Education courses completed through Advanced Placement, CLEP, or Challenge. Courses graded with the Pass/Fail option receiving a “P” grade are not included in the calculation of the term or cumulative GPA and do not count for term or graduation honors. Courses graded with the Pass/Fail option receiving an “F” grade are included in the calculation of the term and cumulative GPA and do count for term and graduation honors.

The grade of “I” (incomplete) indicates that work is satisfactory, but because of extenuating circumstances, has not been completed by the end of the term. The grade is given at the discretion of the instructor when the student has made substantial progress (at least 80% of coursework completed) toward completion of coursework. For all “I” grades, the date of completion may be no later than one semester. Faculty members have the prerogative to extend the completion date for a grade of Incomplete one additional semester under exceptional or extenuating circumstances. The exact date of completion will be specified by the instructor. On that date, the grade assigned by the instructor will be posted to the transcript. If the Incomplete is received during a Summer Session, the student has one full semester following that session in which to complete the course. Students who earn an Incomplete in their final semester before graduating have six weeks to complete their coursework and receive a final letter grade.

After semester grades have been posted, instructors wishing to initiate a grade change must complete a Grade Change Form online (see Registrar's webpage for faculty).

Grade Points and Status

Letter Grade Points Status
A4.0Distinguished
A-3.67Distinguished
B+3.33Superior
B3.0Superior
B-2.67Average
C+2.33Average
C2.0Average
C-1.67Below Average
D+1.33Below Average
D1.0Below Average
F0.0Failing
P1n/aPassing
S1n/aSatisfactory/passing
U1maUnsatisfactory/failing
W1n/aWithdrawal
I1n/aIncomplete
IP1n/aIn Progress; must re-register (technical courses only)
K1n/aNo grade submitted by instructor
AU1n/aAudited Course
CN1n/aCourse continued beyond end of semester, final grades replaces CN
CIP1n/aCourse in Progress
CR1n/aCredit given (used in nursing escrow and military credits)
NC1n/aNo-Credit
1

Grade not used to compute GPA

Grade Appeal

If a student believes he or she has received an incorrect or unfair grade, that student should contact the appropriate instructor, no later than one full semester after receiving the grade in question, to attempt to resolve the disagreement. If the student and faculty member resolve that disagreement to their mutual satisfaction, no further proceedings are necessary. If the student and faculty member are unable to resolve the disagreement to their mutual satisfaction, the following procedure results:

If the student and faculty member are unable to resolve the disagreement to their mutual satisfaction within the time provided, or in the event the student is unable to discuss his or her complaint regarding the grade with the instructor within said time period, then the student may file a written request for reconsideration of the grade with the Division Chair. Any written request for reconsideration directed to the Division Chair must be delivered to the Division Chair within 30 days after the first day of the semester following the semester for which the grade was given. Provided that the grade was given during or for the spring semester, the written request for reconsideration must be filed with the Division Chair within 30 days after the first day of the following fall semester.

When the Division Chair receives a timely request for reconsideration of the grade, they will meet with the student and the faculty member and will make such investigation as they deem appropriate. If the Division Chair is able to mediate a resolution of the disagreement which is satisfactory to both the student and the instructor, that resolution will be implemented and no further proceedings will be necessary. If, however, the Division Chair is unsuccessful in resolving the dispute to the mutual satisfaction of the student and the instructor within 10 days, the Division Chair shall give written notice that he or she is unable to resolve the dispute to both the student and to the instructor (“Notice of Impasse”).

If the Division Chair is unable to resolve the dispute to the mutual satisfaction of the student and instructor, and if the student remains dissatisfied with the decision of the instructor, the student may request reconsideration of the grade. The request must be submitted to the Division Chair within 10 days after written "Notice of Impasse" is given to the student. An ad hoc committee of faculty members in the challenged instructor’s discipline or closely allied fields will be appointed by the Division Chair to review the grade. The ad hoc committee will hear the student’s appeal and the faculty member’s rebuttal within 30 days of the student’s request. The student shall be entitled to be accompanied by an advisor, who may advise the student during the hearing but shall not be entitled to actively participate in the hearing. The hearing shall be closed unless both parties agree that it should be open. At the hearing, the student shall have the burden to prove, by clear and convincing evidence, that the decision of the instructor to award the grade was arbitrary, capricious, or grossly unreasonable. The ad hoc committee will either sustain the grade given by the faculty member, or it will determine the grade that should have been awarded. The Division Chair will provide the instructor with a copy of the determination and will ask the instructor to implement it. If the instructor declines to implement the committee’s determination, the Division Chair will then change the grade, pending any appeal as outlined below, notifying the instructor and student of this action. If a change in grade is not recommended and the student remains unsatisfied, he or she may request the Hearing Board of the Faculty Senate to review the proceedings regarding due process. The Hearing Board may not overturn the academic judgment of the ad hoc committee; they may only ensure that the student has received a fair hearing. If a change in grade is recommended, and the instructor is unsatisfied with the ad hoc committee determination, he or she may request the Hearing Board of the Faculty Senate to review the proceedings regarding due process.

If the Hearing Board determines that a fair hearing was not provided, they will return the matter to the Division Chair, who will constitute a different ad hoc committee to re-evaluate the grade.

This policy does not apply to grades given for alleged academic dishonesty or for unsafe clinical practice. Academic dishonesty shall be treated as a violation of the Student Code of Conduct and shall be determined under the Code of Conduct rules. Unsafe clinical practice shall be handled by the procedures established by the relevant divisions. In the case that the instructor is no longer at the institution, the responsibility for representing the original instructor’s interests rests with the Division Chair or his/her designee.

Final Term Grades

Final grades are available for student viewing and printing via WarriorWeb upon course completion.

Mid-Term Grades

Mid-term grades are required to be submitted by faculty by the end of the ninth week for all full-term classes numbered 1 to 299. This requirement does not apply to Career-Technical courses or to kinesiology activity courses. Mid-term grades are not calculated in the GPA and do not appear on a student’s transcript. However, mid-term grades are valuable for both students and faculty as progress checks and advising tools. Mid-term grades are available via WarriorWeb.

Scholastic Honors - President's and Dean's Lists

Students who earn a semester GPA of 3.25-3.749 while carrying a minimum of twelve (12) semester college-level (courses above 100) credits on the A-F grading system, are placed on the Dean’s List. Those earning a semester GPA of 3.75 and above while carrying a minimum of twelve (12) semester college-level credits on the A-F grading system are placed on the President’s List for outstanding accomplishment.

Satisfactory Academic Progress

The college has set the standards described below to alert students who are earning less than satisfactory grades to carefully examine their objectives before continuing to enroll. The standards are designated to make students aware they are in danger of losing their eligibility to continue attending college. In all cases involving inadequate progress, students are encouraged to consult with advisors, instructors, counselors or members of the Student Affairs staff.

Academic Standing Criteria

The academic retention status of students is dependent on the cumulative credits attempted and cumulative GPAs earned at LCSC and transfer credits, according to the following scale:

Credits Attempted Minimum GPA Required
0-61.00
7-321.60
33-641.80
65 or more2.00


Good Standing
The minimum cumulative GPA required for students to be in “good standing” is a 2.0 on credits attempted at LCSC.

Warning
Students are placed on “academic warning” when their cumulative GPA falls below a 2.0, but not below the minimum GPA on the above scale.

Probation
At the end of a semester, students who do not attain the cumulative GPA required for their cumulative credits are placed on “academic probation” for the next semester of enrollment. Students on academic probation, who earn a cumulative GPA higher than the minimum required for their cumulative credits, but less than 2.0 the subsequent semester of enrollment, will be removed from academic probation, but will be placed on academic warning. Students on academic probation who earn a cumulative GPA of 2.0 or higher will be returned to a “good standing” status. Students on academic probation who obtain a term GPA of 2.0 or higher during the subsequent semester after being placed on probation, but whose cumulative GPA is still below the minimum required for their cumulative credits, will remain on probation.

Suspension
Students on academic warning or probation will be placed on “academic suspension” at the end of their semester on academic warning or probation unless the minimum cumulative GPA required for their cumulative credits or a semester GPA of at least 2.0 is obtained. Students on academic suspension cannot register for classes. If students placed on academic suspension are registered for classes in subsequent terms, these classes will be removed from the students’ schedules by the Office of Admission/Registrar.

Reinstatement Following Suspension
Students who have been academically suspended may not re-enroll (degree or non-degree) for at least one full semester. (Students may not attend a Summer Session if suspended at the end of Spring semester, nor does a Summer session count as the required semester "suspended out" of college.) Students wishing to re-enroll following academic suspension must apply for reinstatement after one semester has passed. Students academically suspended three times must wait five academic years before an application for reinstatement will be considered.  Reinstatement applications may be found on the Registrar's website.  Students wanting to appeal the suspension of one semester policy may submit a petition to the Petition Committee.

Forgiveness Policy

The curriculum leading to graduation requires that a student maintain a cumulative GPA of at least 2.0. There are individuals who, for a variety of reasons, have poor previous academic records. To encourage and reward determination, self-discipline, and achievement, LCSC will allow a student to submit a petition to the Petition Committee to consider up to two consecutive semesters, for academic forgiveness.

Eligibility for academic forgiveness is subject to all of the following conditions:

  • At the time the petition is filed, a minimum of five years will have elapsed since the coursework to be forgiven was completed.
  • The student must have completed at least 24 graded credits at the 100 level or above (pass/fail credits do not count) at LCSC with a minimum GPA of 2.25. These 24 credits must be completed following the semester(s) to be forgiven and will be considered a probationary period predicating forgiveness.
  • The student must submit, with their petition, a written statement explaining why academic forgiveness should be awarded, including the student’s current academic plan.
  • The semester(s) to be forgiven must contain at least one “D” or “F” to be considered. Further, the entire semester (not individual courses) must be considered for forgiveness.
  • A student may petition to forgive LCSC credits only. In addition, a student may apply for academic forgiveness only once during their academic career at LCSC.
  • Students must petition for forgiveness prior to a degree/certificate being awarded.

Consequences of academic forgiveness to the student include the following:

  • If the petition qualifies under this policy, the student’s academic record will be annotated to indicate that the forgiven courses, even if satisfactory, will not be counted toward the computation of credits, grade point and graduation requirements. All work will remain on the student’s record to ensure a true reflection of the academic history.
  • However, grade points for forgiven credits, whether from LCSC or another college, will be figured into the student’s cumulative GPA to determine graduation “walking” or “final” honors.

Declaration of a Major

In addition to fulfilling general degree criteria and completing the General Education Core requirements, AS, AA, AAS, BA, BS, BSN, BSW, BAT or BAS degree candidates must also complete an appropriate major. Students should file a Program Information Form (PIF) to officially declare a major and/or minor prior to earning 32 credits. Students will not be able to register for future classes if they have not declared a major prior to earning 32 credits.

Minors

A minor field of study is not required, but is desirable and encouraged for all baccalaureate degree-seeking students. Requirements for a minor must be completed prior to graduation. Minors are listed on student transcripts, but not on diplomas nor announced at Commencement. Minors cannot be awarded independently from baccalaurete majors, nor can they be awarded retroactively.

Graduation Requirements

Application for a Degree or Certificate

Students become candidates for graduation by logging on to WarriorWeb and applying to graduate after they have met with their advisor to review their degree audit. Applications are due by December 1st for spring graduation, and May 1 for fall graduation.

Applications for degree/certificates are valid for the term in which the student applied to graduate. The student has six weeks after the close of the term to complete all graduation requirements. If requirements have not been met at that time, their application will be rolled forward to the next term. If requirements are not met within the next term, the application will be denied and the student must reapply for graduation.

Students graduate by fulfilling college and departmental requirements from the LCSC catalog in effect at the time of initial registration within a maximum of seven consecutive years. Students may select a subsequent catalog provided the catalog is not more than seven years old at the time of graduation and the student was enrolled during the time period of the catalog they choose. Only one catalog may be utilized for graduation purposes. Enrollment assumes a Fall, Spring, or Summer term of attendance and completion. Summer attendance is counted with the following Fall semester for catalog purposes.

In the case of changes to the curriculum or graduation requirements, the college may require students to meet the changes, or the college may allow substitutable courses or activities to satisfy a degree or certificate. In the instance of substantial changes to the curriculum or graduation requisites, the college reserves the right to require students to follow the current programs. When economic and other conditions permit1, the college will make a reasonable effort to ensure that students who are within two years of completing the graduation requirements, and who are making normal progress toward completion of those requirements, will have the opportunity to complete the program.

Degrees and certificates are not automatically awarded when requirements are completed. It is the student’s responsibility to have major and minor requirements evaluated and approved by the appropriate division, and apply for the degree or certificate with the Office of Admission/Registrar. Students applying for the degree or certificate are expected to participate in the Commencement ceremony.2 Students must be within six credits of completion for their degree (and enrolled in these six credits during the summer) to participate in Commencement. Students who choose not to participate in the ceremony must choose this option when they complete the graduation application.

Students are awarded their degree in the term in which they submit a graduation application for the respective degree. The Office of Admission/Registrar awards EACH degree separately in the term the student submits a graduation application for the respective degree.

1

Certification, accreditation and licensure requirements are examples of “other conditions.”

2

LCSC holds only one Commencement ceremony each year at the end of spring semester. Students who graduate Fall semester may choose to participate in the Commencement ceremony the following Spring.

Baccalaureate Degree Requirements

To be recommended for a baccalaureate degree, the candidate must complete 120-128 degree-counting1 semester credits to include (number of credits depends upon major):

  1. No less than 36 semester credits of upper division work.
  2. No less than 32 resident (LCSC) credits.
  3. A cumulative GPA of not less than 2.0.
  4. General Education Core Requirements for baccalaureate degrees: 34-40 lower division (100-200) semester credits plus 3 semester credits of upper division (ID 300/301) work.
  5. A cumulative GPA of not less than 2.0 for all Core classes.
  6. Courses required by their major field of study.
  7. The Bachelor of Arts degree requires two years of the same college-level foreign/heritage language, 12 credits of which may be satisfied by competency credit as indicated on the student’s transcript.
  8. Some Divisions require an exit examination as part of its degree requirements.
  9. Meet with advisor to review Degree Audit and apply for graduation.
  10. Degrees are awarded in the term in which the student applies for the degree.
  11. Students will not be allowed to graduate with Incomplete (I) or In-Progress (IP) grades remaining on their transcript.
  12. Students may elect to satisfy the requirements in a specific catalog as long as the catalog is no more than seven years old at the time of graduation, or they may choose to satisfy the requirements listed in a more recent catalog as long as the student attended LCSC during the effective period of the catalog.
  13. Students may not use more than one catalog; students may not satisfy the General Education Core requirements from one catalog while satisfying the major requirements of another catalog.
1

Remedial and developmental coursework, typically numbered 001-099, are not college-level and cannot be used toward degree credit requirements.

Certain Divisions have General Education Core requirements beyond those required by the college. Students majoring or seeking certification from these divisions are to follow the General Education Core requirements specified by their respective division.

All General Education Core courses must be graded courses. “Pass/Fail” option is not available for any General Education Core requirements unless the course requirement is met by a challenge exam, Advanced Placement or CLEP.

Graduation Honors (Baccalaureate Degrees)

There are two types of graduation honors. “Walking” honors are for students who complete requirements in May, or the following August, and participate in May Commencement. “Final” honors are the honors listed on the official student transcript and diploma. Graduation honors are calculated using all credits earned (both LCSC credits as well as all transfer credits). “Walking” honors will be calculated using all credits earned by fall semester prior to graduation. Baccalaureate students are eligible to be awarded cum laude, magna cum laude, or summa cum laude honors upon attaining a cumulative GPA of 3.7, 3.8 or 3.9, respectively.

Grade points for courses “academically forgiven” will be used to calculate graduation honors; this is regardless of whether the academic forgiveness was granted at LCSC or another college. For either the walking or final honors, the number of credits used will be inclusive of courses graded Pass (P).

Graduation Honors (Associate Degrees)

There are two types of graduation honors. “Walking” honors are for students who complete requirements in May, or the following August, and participate in May Commencement. “Final” honors are the honors listed on the official student transcript and diploma. Graduation honors are calculated using all credits earned (both LCSC credits as well as all transfer credits). “Walking” honors will be calculated using all credits earned by Fall semester prior to graduation. Credit calculations are inclusive of “P” graded credits. Associate degree seeking students are eligible to be awarded Presidential Honors upon attaining a cumulative GPA of 3.75 or higher. However, grade points for courses “academically forgiven” will be used to calculate graduation honors.

Associate Degree and Certificate Requirements

Academic

To be recommended for an Academic Associate Degree (AA or AS), the candidate must complete at least 64 degree-counting1 semester credits to include:

  1. No less than 16 semester credits of LCSC (residency) course work.
  2. A cumulative GPA of not less than 2.0.
  3. General Education Core requirements.
  4. A cumulative GPA of not less than 2.0 for all Core classes.
  5. Meet with advisor to review Degree Audit and apply for graduation. Degrees/certificates are awarded in the term in which the student applies for the degree/certificate.
  6. Students will not be allowed to graduate with Incomplete (I) or In-Progress (IP) grades remaining on their transcript.
  7. Students may elect to satisfy the requirements in a specific catalog as long as the catalog is no more than seven years old at the time of graduation, or may also choose to satisfy the requirements listed in a more recent catalog as long as the student attended LCSC during the effective period of the catalog.
  8. Students may not use more than one catalog; students may not satisfy the General Education Core requirements from one catalog while satisfying the major requirements of another catalog.
1

Remedial and developmental coursework, typically numbered 001-099, are not college-level and cannot be used toward degree credit requirements.

Certain Divisions have General Education Core requirements beyond those required by the college. Students majoring or seeking certification from these Divisions are to follow the General Education Core requirements specified by their respective division.

All General Education Core courses must be graded courses. “Pass/Fail” option is not available for any General Education Core requirements unless the course requirement is met by a challenge exam, Advanced Placement or CLEP.

Career & Technical Education 

To be recommended for a Career & Technical Education Associate in Applied Science Degree (AAS) the candidate must complete at least 60 degree-counting1 semester hours of credit to include:

  1. No less than 16 semester credits of LCSC course work.
  2. A cumulative GPA of not less than 2.0.
  3. General Education Core requirements: 16 credits.
  4. A cumulative GPA of not less than 2.0 for all Core classes.
  5. Meet with advisor to review Degree Audit and apply for graduation.
  6. Students will not be allowed to graduate with Incomplete (I) or In-Progress (IP) grades remaining on their transcript.
  7. Students may elect to satisfy the requirements in a specific catalog as long as the catalog is no more than seven years old at the time of graduation, or may also choose to satisfy the requirements listed in a more recent catalog as long as the student attended LCSC during the effective period of the catalog.
  8. Students may not use more than one catalog; students may not satisfy the General Education Core requirements from one catalog while satisfying the major requirements of another catalog.
1

Remedial and developmental coursework, typically numbered 001-099, are not college-level and cannot be used toward degree credit requirements.

General Education Core requirements are specific to each individual major. All General Education Core courses must be graded courses. “Pass/Fail” option is not available for any General Education Core requirements unless the course requirement is met by a challenge exam, Advanced Placement or CLEP.

To be recommended for a Career & Technical Education Advanced Technical Certificate (ATC) or Intermediate Technical Certificates (ITC), the candidate must complete:

  1. No less than 16 semester credits of LCSC coursework.
  2. A minimum of 52 credits in technical and General Education courses (ATC), or a minimum of 27 credit hours (ITC). A minimum of 25% of the total required credits for an ATC or ITC must be completed at Lewis-Clark State College.
  3. A cumulative GPA of not less than 2.0.
  4. Meet with advisor to review Degree Audit and apply for graduation.

Certificates of Completion will be awarded to students who have completed an individual education contract of less than 30 credits with a 2.0 GPA. These contracts of prescribed courses to be completed are determined and agreed upon by the faculty advisor and the student. Students receiving Certificates of Completion normally are not eligible to participate in regular graduation ceremonies of LCSC. These certificates may indicate either credits or clock hours of instruction.

Concurrent Baccalaureate Degrees (Double Major)

LCSC does not award double major degrees. However, a student may be granted more than one baccalaureate degree concurrently by meeting the General Education Core and major requirements of all degrees. Students must apply and pay separately for each degree sought. Students are awarded their degree in the term in which they submit a graduation application for the respective degree. Students must earn an additional 16 credits (136-144 total credits) to be awarded a second baccalaureate degree.

Requirements for an Additional Baccalaureate Degree and/or Teacher Certification

A student may be granted a second baccalaureate degree by meeting the following minimum requirements:

  1. A minimum of 32 additional semester hours of residence work, or 16 semester hours of residence work if the student has attended LCSC for at least two years, or if the first baccalaureate was from LCSC; otherwise the full 32 semester credits must be earned in residence.
  2. Satisfaction of program requirements in the major field.
  3. Satisfactory completion of other general requirements of the college.
  4. Persons holding a baccalaureate degree and seeking only certification to teach must meet certification requirements (see Education Division section of this catalog), have a certifiable major field for secondary certificate seekers, and satisfy one and two above. No degree is conferred unless the student also satisfies three above and pays graduation fees.
  5. Meet with advisor to review Degree Audit and apply for graduation.
  6. Students must earn an additional 16 credits (136-144 total credits) to be awarded a second baccalaureate degree.

Awarding Honors and Grade Changes Post Graduation

When a degree or certificate is awarded, a final cumulative GPA for that degree or certificate is noted on the transcript.

Depending on the cumulative GPA, an Honors status (cum laude, magna cum laude, summa cum laude, or President’s Honors) is recorded on the student's transcript and on the diploma.

Grade changes may be submitted for courses that were required for a degree or certificate (after the degree/certificate has been awarded).

If a grade change is submitted for a course that was completed prior to the date the degree or certificate was awarded, the grade change form MUST be APPROVED by the provost BEFORE it is submitted to the Registrar’s Office for processing.

If the change of grade results in the student’s honor status changing, the Registrar’s Office will issue the student a new diploma with a complimentary copy of their transcript.

If the student wishes to have a new transcript (with current grade, GPA and honors status) reissued, he/she will need to request this through the normal transcript request procedures and pay the applicable fee.

Residency Requirements for Fee Payment

In determining residency for fee assessment purposes, Lewis-Clark State College is governed by Idaho Statute 33-3717B (http://www.legislature.idaho.gov/idstat/Title33/T33CH37SECT33-3717B.htm).

Initial Determination of Residency Status

Residency is determined at the time of application to Lewis-Clark State College and is based on information provided on the student’s application for admission. 

Requesting a Change of Residency Classification

If a student disagrees with a classification of "non-resident," the student bears the burden of proof in requesting reclassification.  The student must complete the Idaho Residency Determination Worksheet (https://www.lcsc.edu/registrar/forms-applications) in order to provide the Institution with the information necessary to re-evaluate the residency determination.  The Worksheet, and all requested documentation, must be submitted to the Registrar by the 10th day of the semester in which reclassification is sought, and the student must comply with the Institution’s process for appealing residency determinations. 

A student who disputes classification as a non-resident should take the following steps:

  1. Thoroughly review the options for establishing Idaho residency and determine which option best fits the student’s situation.

  2. If applying for residency as a dependent or independent student, review domicile requirements to ensure that the person on whom residency is based (self, parent, or spouse) has met all criteria.

  3. Review documentation requirements on the Worksheet to confirm that documentation supporting the claim of residency can be provided to the Institution.

  4. Submit the completed Worksheet and all required documentation to the Institution according to the Institution’s procedures for reviewing residency determinations.

After submitting the Worksheet and required documentation, the Institution will review its initial residency determination and provide the student with a written notice regarding its determination. 

Institutional Appeal

Students may appeal the initial denial of residency by submitting a Student Petition Form (https://www.lcsc.edu/registrar/forms-applications) to the Petition Committee. The student is responsible for presenting evidence requested by the Committee.   The Committee will meet and consider the appeal within 30 days of the date of appeal.  The student will be notified in writing of the Petition Committee’s decision. The decision of the Committee is final unless the student elects to appeal further to the Board.

Board Appeal.

A student may appeal the Committee’s decision to the Idaho State Board of Education (“Board”).  The decision of the Board is final and binding on all parties concerned, unless the student appeals to District Court. 

Appeal to District Court.

Appeal from a final determination denying resident status may be initiated by the filing of an action in the district court of the county in which the Institution is located.

For students who apply for special graduate and professional programs including, but not limited to, the WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) regional medical program, the WICHE student exchange programs, Creighton University School of Dental Science, the University of Utah College of Medicine, and the Washington, Oregon, Idaho (WOI) Regional Program in Veterinary Medical Education, no applicant shall be certified or otherwise designated as a beneficiary of such special program who has not been a resident of the state of Idaho for at least one (1) calendar year previous to the application date.

Based on information provided on either the Asotin County Residency Status Request form or the Idaho Residency Determination Worksheet, a residency status (either resident, Asotin County, or non-resident) is determined. Students who disagree with the residency status they have been given, can appeal to the Petition Committee via completion of a petition form, which is available at https://www.lcsc.edu/registrar/forms-applications. Should verification of a student’s residency status result in a change, the new status will be reflected in the student’s final tuition statement.

PATHWAYS FOR PROVING IDAHO RESIDENCY

A student enrolling at Lewis-Clark State College may prove classification as an Idaho resident for tuition purposes by meeting the criteria for one of the following options.

  1.  Dependent Student:  Any student who has one or more parent(s)/legal guardian(s) (“parent/guardian”)  who is domiciled in Idaho and provides at least 50% of the student’s financial support.  The parent/guardian must have maintained a bona fide domicile in Idaho for at least 12 months prior to the term in which the student is applying for residency.

  2. Independent Student:  Any student receives less than 50% financial support from a parent/guardian; has continuously resided in, and maintained a bona fide domicile in Idaho for purposes other than education for at least 12 months prior to the term in which the student is applying for residency. 

  3. Graduate of an Idaho High School.  Any student who is a graduate from an accredited Idaho high school, is domiciled in Idaho, and who enrolls in an Institution within six years immediately following secondary school graduation regardless of the domicile of the student’s parent or guardian (except if a non-US citizen (see, definition of non-resident below)). 

  4. Completed 6 Years of Elementary and Secondary Education in Idaho.   Any student who completed 6 years of elementary and secondary education in Idaho, is domiciled in Idaho, and matriculates at an Institution within 6 years following completion of secondary education.

  5. Married to an Idaho Resident.  Any student who is married to a person who is classified, or eligible for classification, as an Idaho resident for the purpose of attending an Institution.

  6. Armed Forces.  Any student, the spouse of the student, or the parent/guardian of a dependent student who meets one of the following criteria:

    1. Member of the Armed Forces who entered service as an Idaho resident, has maintained Idaho resident status, but is stationed outside of Idaho on military orders.

    2. Member of the Armed Forces stationed in Idaho on military orders.

    3. Officer or enlisted member of the Idaho National Guard.

    4. Member who has been separated, under honorable conditions, from the Armed Forces after at least 2 years of service

      1. Who at the time of separation designated Idaho as the intended domicile, and within 1 year of the date of separation enters an Institution; or

      2. Who listed Idaho as the home of record in service, and within 1 year of the date of separation enters an Institution; or

  7. Who moves to Idaho for the purpose of establishing domicile; provided however, to maintain status as a resident student, such person must actively establish domicile in Idaho within 1 year of registration at an Institution.

  8. Member of the following Idaho Native American Indian Tribes.  Members of the following Idaho Native American Indian Tribes “whose traditional and customary tribal boundaries included portions of the state of Idaho, or whose Indian tribe was granted reserved lands within the state of Idaho”:

  9. Coeur d’Alene;

  10. Shoshone-Paiute;

  11. Nez Perce;

  12. Shoshone-Bannock;

  13. Kootenai; or

  14. Eastern Shoshone

  15. Lewis-Clark State College also recognizes the following American Indian tribes' customary boundaries: Spokane, Kalispel, Colville Confederated Tribes, Confederated Salish-Kootenai Tribes, Confederated Tribes of the Umatilla Indian Reservation and Yakama Tribes.

Becoming an Idaho Resident.

The establishment of domicile in Idaho by a person formerly domiciled outside of Idaho has occurred for residency purposes if the person is present in Idaho primarily for purposes other than educational. 

If a student has been enrolled at an Institution full time during the prior 12 months, the student is presumed to be in Idaho primarily for educational purposes and is a non-resident.  Such period of enrollment is not counted toward the establishment of a domicile in Idaho unless the student can provide proof of full-time employment in Idaho for the prior 12 month period and the filing of an Idaho state resident income tax return for the prior tax year.   

Domicile.

Domicile is an individual’s true, fixed and permanent home and place of habitation; it is the place where the individual intends to remain and expects to return to when leaving without establish a new domicile elsewhere.  Residency for a dependent student is based on the domicile of the student’s parent/guardian.  Residency for an independent student is based on the domicile of the independent student or the student’s spouse. 

The following is a non-exhaustive list of factors which, if supported by documentation, support a claim of domicile in Idaho:

  1. Meeting at least one of the following 3 criteria for 12 months before the term in for which residency is sought:

  2. Physical presence in Idaho;

  3. Filing of Idaho state income tax return for a period of at least 12 months before the term in which the student proposes to enroll as a resident student; or

  4. Permanent full-time employment or the hourly equivalent in Idaho (30 hours per week, or 120 hours per month)

2.  Proving at least five of the following type of criteria for 12 months before the term for which residency is sought:

  • Ownership or leasing of a residence in Idaho;

  • Registration and payment of Idaho taxes or fees, other than income tax;

  • Registration to vote in Idaho;

  • Holding an Idaho driver’s license or ID card;

  • Evidence of abandonment of a previous domicile;

  • Establishment of accounts with Idaho financial institutions;

  • Other similar factors such as:

    • Enrollment of dependent children in Idaho primary or secondary schools

    • Acceptance of permanent employment in Idaho

    • Documentation of need to care for relative in Idaho

IMPORTANT DEFINITIONS

Non-resident.  A non-resident student is any student who:

  1. Does not qualify for residency under the above options; or

  2. Attends an Institution with financial assistance from another country or governmental unit or agency thereof, such non-residency continuing for 1 year after completion of the term for which such assistance is last provided.WUE is classified as such financial assistance and is a disqualifying factor for Idaho residency; or

  3. Is not a citizen of the United States unless the person can prove domicile in Idaho for the required 12 months and can provide verification of lawful presence in the United States such as:

    •     permanent or temporary resident immigration status with the United States Citizen and Immigration Services (“USCIS”).

    •     “refugee-parolee” or "conditional entrant" status with the USCIS.

    •     inspection and admittance to the United States through the USCIS and documentation showing no violations of the terms of  admittance.  

    •     deferred action for childhood arrival status with the USCIS.  

Continuously Resided means has maintained a physical presence in Idaho for 12 consecutive months.  An independent student must have continuously resided in Idaho for the 12 months prior to the term for which residency is sought.  Evidence of physical presence in Idaho might include:  utility statements; rental agreement; bank statements; documentation from Idaho employer, etc.

Primarily Educational Purposes means enrollment in more than 12 credit hours in any term during the past 12 months.

Armed Forces means the United States Army, Navy, Air Force, Marine Corps, or Coast Guard, and does not include the Reserves.

Credit Through Assessment of Prior Learning Assessment

Students may earn college credit for specific learning that they have achieved through life and work experiences. Through completion of a Prior Learning Assessment (PLA) Portfolio, a student may demonstrate that his or her life and work experience is equivalent to the learning outcomes of certain courses. Faculty with expertise in the course subject area assess the PLA Portfolios and award credit, where merited, for college-level learning, characterized by a balance of theory and practice, derived from experience. Credit is only awarded for learning and not for experience. PLA credits, in combination with military and/or ACE credits, are limited to 25% of credits required for a Bachelor’s or Associate’s degree.

To be eligible to apply for PLA credit, a student must meet each of the following conditions:

  1. Must have completed at least 3 college-level credits at LCSC ).
  2. Must have completed ENGL-102, Research Writing, or the equivalent, with a grade of C or better.
  3. Must have satisfactorily completed, or be enrolled in ID-321, PLA Portfolio Development.
  4. Must have a cumulative GPA of 2.0 or higher.

For complete information about fees for Prior Learning Assessment and additional limitations and requirements, visit: http://www.lcsc.edu/prior-learning-assessment/prior-learning-assessment-application/

Students may obtain an Application for Credit by Prior Learning Assessment at http://www.lcsc.edu/registrar/forms-applications

Competency Credit

Many areas of learning have vertical content in which higher levels are dependent upon skill and knowledge acquired at lower levels. Students may complete a “Competency Credit” form to receive credit for sequential courses. If lower level learning can be demonstrated to the satisfaction of faculty who offer these courses, such as mathematics and foreign languages, students may request to enroll in the higher level or advanced course. Students who earn a grade of “C” or better in the higher level advanced course may be awarded competency credit for the bypassed lower level course by securing faculty and Division Chair signatures on a Competency Credit form and then submitting the Competency Credit form to the Office of Admission/Registrar for processing. Competency credits will be posted to students’ transcripts in the term in which they completed the higher level course and will be designated with a “CC” prior to the course title. There is no fee for filing this form. No more than 75% of a degree or certificate may be completed by Competency Credits.

The College-Level Examination Program and Defense Activity for Non-Traditional Education

CLEP, DSST, or DANTES enable students to earn college credit by examination. Students interested in earning credit through the respective program should contact the Office of Admission/Registrar. A maximum of 32 semester credits may be earned through these types of examinations. Transfer students with previous CLEP credit must request their scores be sent directly from

CLEP
Educational Testing Service
Princeton, New Jersey, 08541

to the Registrar. Test results older than 10 years will not be accepted. In some cases, a locally administered essay will need to be completed prior to the awarding of credit. See the PDF chart (linked below) with the required scores for transfer of CLEP or DSST exams to equivalent LCSC courses.

Division Test Minimum Score LCSC Course Equivalency Cr Test satisfies Core requirements?
BusinessPrinciples of Management46BUS-3113No
Financial Accounting50Accounting Elective3No
Intro. Business Law51BUS-3653No
Principles of Marketing50BUS-3213No
Information Systems & Computer Applications52BUS-2213No
HumanitiesEnglish Composition50ENGL-1013Yes
Freshman College Composition50ENGL-1013Yes
American Literature55Elect-ENGL (lwr div)3No
Analyzing & Interpreting Literature55Elect-ENGL (lwr div)3No
English Literature55Elect-ENGL (lwr div)3No
Spanish I50SPAN-101 & SPAN-1028No
Spanish II/College Spanish Language63SPAN-101 & SPAN-10216No
SPAN-201 & SPAN-202
French Language50Foreign Lang 1 & 28No
59Foreign Lang 1, 2, 3, 416No
German Language50Foreign Lang 1 & 28No
60Foreign Lang 1, 2, 3, 416No
Humanities General Exam50Core Humanities6Yes
Natural SciencesGeneral Biology50BIOL-181 & BIOL-1826Yes
General Chemistry50CHEM-111 & CHEM-1126Yes
College Algebra50MATH-147A4No
College Mathematics50MATH-1235Yes
Pre Calculus50MATH-1475Yes
Calculus50MATH-1704Yes
Natural Sciences General Exam50Core Natural Science6Yes (NS-150 only)
Social SciencesHuman Growth & Development50PSYC-2053Yes
American Government55POLS-1013Yes
Intro to Sociology52SOC-1013Yes
Intro to Psychology50PSYC-1013Yes
United States History I: Early Colonization to 187747HIST-1113Yes
United States History II: 1865 to the Present46HIST-1123Yes
Macroeconomics44ECON-2013Yes
Microeconomics41ECON-2023Yes
Intro to Educational Psychology50PSYC-3213No
Western Civilization I: Ancient Near East to 164850HIST-1013Yes
Western Civilization II: 1648 to the Present50HIST-1023Yes

Advanced Placement

The Advanced Placement Program (AP) is a testing program of the College Entrance Examination Board. High school sophomores, juniors, or seniors who have participated in an AP program during high school, or who have developed an equivalent background through self initiative, may take tests in any or all of the following areas: biology, calculus, chemistry, economics, English, US government, US history, music theory, studio art (drawing and general), physics, and psychology. AP examinations are given in AP approved high schools during the third week of May. Further information on this program is contained in:

Guide to the Advanced Placement Program
College Board Publication Orders
Box 2815
Princeton, NJ 08540

AP credit is limited to 32 semester credits. Students must request an official AP transcript be sent to the Registrar for evaluation of any LCSC equivalent courses. See the chart (linked below) with the required scores for transfer of AP exams to equivalent LCSC courses.

Division AP Test Minimum Score Required LCSC Equivalent Course Total Credits Granted AP Test Satisfies Core Requirement?
BusinessMicroeconomics4ECON-2023Yes
BusinessMacroeconomics4ECON-2013Yes
HumanitiesArt History3ART-1003Yes
HumanitiesEnglish Lang/Comp3ENGL-1013Yes
HumanitiesEnglish Lang/Comp5ENGL-101 & ENGL-1026Yes
HumanitiesEnglish Lit/Comp3ENGL-1013Yes
HumanitiesEnglish Lit/Comp5ENGL-101 & ENGL-1026Yes
HumanitiesFrench Language3Foreign Language 14No
HumanitiesFrench Language4Foreign Language 1 & 28No
HumanitiesFrench Literature3Elective Credit3No
HumanitiesGerman Language3Foreign Language 14No
HumanitiesGerman Language4Foreign Language 1 & 28No
HumanitiesMusic Theory3MUS-2413No
HumanitiesSpanish Language3SPAN-1014No
HumanitiesSpanish Language4SPAN-101 & SPAN-1028No
HumanitiesStudio Art-Drawing4ART-1113No
Natural Science & MathematicsBiology3BIOL-1824No
Natural Science & MathematicsCalculus AB3MATH-1704Yes
Natural Science & MathematicsCalculus BC3MATH-1704Yes
Natural Science & MathematicsComputer Science A3Elective Credit4No
Natural Science & MathematicsComputer Science AB3CS-1114No
Natural Science & MathematicsChemistry4CHEM-1114Yes
Natural Science & MathematicsEnvironmental Science3Elective Credit4No
Natural Science & MathematicsPhysics B4PHYS-1114Yes
Natural Science & MathematicsPhysics C4PHYS-2114Yes
Social ScienceEuropean History3Elective Credits3No
Social ScienceGovernment/Politics-Comp.3POLS-2853Yes
Social ScienceGovernment/Politics - US3POLS-1013Yes
Social ScienceHistory - World3HIST-101 & HIST-1026Yes
Social ScienceHuman Geography3Elective Credits3No
Social ScienceUnited States History3HIST-1113Yes
Social SciencePsychology3PSYC-1013Yes
Social ScienceStatistics3PSYC-300/ECON-3003Yes